Privacy Policy

Your data and what we do with it.

Table of Contents

Who we are

We are a group of volunteers working to create inclusive events in Austin.

Our website address is https://gracklecon.com and we can be found on Telegram under @gracklecon_public for any inquiries.

We do not collect credit card information, passwords, full date of birth, SSN, ID #, or other protected personal information not listed in this document. We do not sell your data nor make an attempt to collect demographic information, adSense profiles, or protected personal information.

We heavily rely on the Telegram API. Please review Telegram’s Privacy Policy if you have questions on how Telegram handles your data and how we are allowed to use the data available through Telegram.

Terms of Use

We reserve the right to deny or revoke access to events, event registration, or website registration and features at any time. We reserve the right to update these Terms of Service later.

  • By signing up for Gracklecon’s website and attending events, you accept this Privacy Policy and agree that:
    • You are 18 years or older, or are 13 years or older and have parental permission.
  • You agree not to:
    • Use our service to send spam or scam users.
    • Promote violence on publicly viewable Gracklecon channels, bots, etc.
    • Post illegal pornographic content on publicly viewable Gracklecon channels, bots, etc.
    • Act in a way which could defame or criminalize Gracklecon organizers or attendees at events or in online spaces.

Cookies

When you visit our site we use cookies to optimize and secure your experience.

We store Paypal cookies for applicable Paypal integrations.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Your data and who we share it with

If you log into our site, we collect and store personal information or other data. Users do not have direct access to this data. This section details the information collected by GrackleCon. This data is collected and stored in our database and on external Google documents. All data is collected and transferred securely through TLS encryption and all documents are private to Gracklecon staff.

  • IP Address and Associated Information
    • Required to connect to the website.
    • Required for email communication, including password resets for non-telegram based accounts.
    • Collected by our security platform.
    • Collected by our SEO platform.
    • Collected by our analytics platform.
  • Email Address
    • We create an auto-generate email address for Telegram notifications. We do not request your email address for account creation and will never send you password reset emails. (Note: a valid email address is required for event registration. You may receive a Paypal invoice to that email address for applicable events.)
  • Telegram information
  • Phone Number
    • Telegram may automatically display your phone number unless you disable it in the application settings.
  • Photographs
    • GrackleCon staff may take photos at events and publish to previously listed social media platforms. These photographs may include your likeness.
    • Attendees, as well as the public, will also most likely take and publish photos at events.
    • Images may not be stripped of location data (EXIF GPS). Visitors to the site or other published locations may be able to download and extract location data from published images.

Registering for Events

When you register for events, we collect and store several pieces of data. This data is collected and stored in our database and on external Google documents. All data is collected and transferred securely through TLS encryption, and all documents are private to Gracklecon staff.

  • Telegram account information
    • Username
    • Nickname
  • Full Preferred or Legal name (First and Last/Family name)
  • Email address
  • Age
    • We do not collect your full date of birth. We will only collect a birth year or certification that you are of age for age-restricted events (if applicable).
  • Additional information optionally supplied by users.

Minor Accounts

Information coming soon.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website

How long we retain your data

When you visit our website, your IP address and associated information will be retained indefinitely. This is used by our security platform as well as SEO and Analytics platforms.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. This information is provided from Telegram. We create an auto-generated email for Telegram notifications, but do not save your real email in your profile. Users cannot can see, edit, or delete their personal information at any time except by request. Website administrators can see, edit, and delete this information at any time.

For users that register for events, we store the personal information provided for registration in our database and secure documents indefinitely. Only GrackleCon staff can view this information.

Associated plugins, embedded content from other websites, other otherwise third party content may have a different privacy policy. Please always practice internet safety with your information!

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you appear in any images published online by GrackleCon staff, you may request the image be censored or removed.

Gracklecon is a volunteer effort

If you would like to donate in order to ensure a smooth event experience, please follow the donation button here. Gracklecon cannot happen without donations. We thank you for your continued support as we grow!